St. Charles Parish Clerk of Court
The current St. Charles Parish Clerk of Court is Lance Marino. The Clerk profile page states that Marino was elected in Fall 2011 and began service on July 1, 2012. The office is located at the Hahnville courthouse complex and publishes phone, fax, email, office hours, mailing, and web contact information for people who need court records, filing help, certified copies, marriage licenses, or recordation services.
The office is more than a filing counter. The Clerk's own role description identifies the office as clerk of the district court and ex-officio recorder of deeds, mortgages, and conveyances. In practical terms, the same St. Charles Parish Clerk of Court is the route for civil files, probate/succession files, criminal and traffic clerk functions, family and divorce files, marriage licenses, land records, mortgage and conveyance materials, and public copy requests.
St. Charles Parish Clerk of Court
Clerk: Lance Marino
15045 River Road
P.O. Box 424
Hahnville, LA 70057
(985) 783-6632
Fax: (985) 783-2005
Email: stcharlescoc@bellsouth.net
Monday-Friday, 8:30 AM to 4:30 PM, excluding legal holidays
The manifest image from the Clerk profile page shows the official source for the Clerk's identity and office profile.
That local profile is the basis for naming the Clerk and describing the office's elected role.
St. Charles Parish Clerk Record Duties
The St. Charles Parish Clerk of Court serves the Twenty-Ninth Judicial District Court and records public documents as ex-officio recorder. The parish public-records page routes court and vital records, including marriage, divorce, birth, death, and court records, to the Clerk rather than to the parish-government records form. That makes the Clerk the first official contact when a user is trying to separate court records from parish administrative records.
- Receives district-court filings for civil, family, criminal, traffic, juvenile where allowed, and probate/succession matters.
- Maintains court records, minute entries, judgments, pleadings, and copy/certification functions.
- Issues and records marriage licenses and certified marriage copies for records held by the parish.
- Acts as ex-officio recorder for conveyance, mortgage, deed, and related land records.
- Routes online search users to eClerks/eVault and ClerkConnect where those systems apply.
The image from the Clerk contact page supports the office location, phone, email, fax, and hours used for copy requests.
Use the contact page when the online search does not show the record or when certification is needed.
Request St. Charles Parish Certified Copies
A certified copy is an official copy issued by the record custodian. Online images, old civil image notes, or subscription prints may help identify a record, but they are not always official certified copies. The Clerk is the correct custodian for certified district-court records, divorce decrees, marriage certificates, probate judgments, land records, and other Clerk-maintained files.
- Identify the record type, such as civil judgment, divorce decree, succession judgment, marriage certificate, mortgage, conveyance, or criminal minute entry.
- Find the case number, instrument number, party names, or approximate filing date if known.
- Contact the Clerk by phone, email, mail, or in person to confirm the record, fee, certification amount, and delivery method.
- Submit the copy request with payment in the format the Clerk accepts for that record type.
- Review the issued copy for certification if the document is for court, agency, passport, benefits, title, or legal use.
Note: If a record is in active use or not immediately available, Louisiana law may allow later production with a written availability time.
St. Charles Parish Records Request Fields
The research did not locate a single universal Clerk record-request form for every record category. A good St. Charles Parish Clerk of Court request should still give the office enough structured detail to locate the file and determine whether the request is for a plain copy, certified copy, search, or filing question.
| Field | Required | Notes |
|---|---|---|
| Requester name and contact | Yes | Needed for follow-up, payment questions, and delivery. |
| Record type | Yes | Court case, marriage, divorce, probate, land, mortgage, conveyance, criminal, or traffic. |
| Case or instrument number | If known | Speeds retrieval when an online index or prior copy lists a number. |
| Party names | Yes | Use full names, former names, decedent names, spouses, plaintiff/defendant, or property parties. |
| Filing or event date | If known | Approximate dates help with older records and non-digitized files. |
| Copy type | Yes | Plain, certified, image, document print, or record search. |
| Delivery method | Yes | Pick up, mail, or other Clerk-approved method. |
St. Charles Parish Clerk Fees
The research file found reliable fee categories and several clear amounts, but it also found conflicts in copy and certification snippets. The safest public wording is to state the confirmed base items and tell users to confirm the current copy or certification total with the Clerk before mailing payment.
| Item | Amount or Rule |
|---|---|
| District-court initialization fee | $20. |
| First page filing cost | $6. |
| Subsequent page filing cost | $4. |
| Certification of copy | $5 in La. R.S. 13:841, but Clerk snippets also showed other certified-copy wording. Confirm with Clerk. |
| Plain copies | $1 per page in La. R.S. 13:841 and older official material, with some Clerk snippets showing $2 per page. Confirm with Clerk. |
| Marriage license | $35 per Clerk recordation-fee snippet. |
| Civil/probate filing fees | Advance deposits required. Full table was JavaScript-gated during research. |
The image from the Clerk recordation fee page supports the local fee source for copies, certification, marriage, and recording items.
Because fee snippets conflict, current Clerk confirmation is part of a complete records request.
Search St. Charles Parish Clerk Records
The Clerk's public-records search page says the public search website changed and links users to E-Clerks Land Record Search and ClerkConnect. eVault/eClerks describes a statewide portal for land records, marriage licenses, and civil information, plus a parish search for subscriptions, images, and printing. ClerkConnect is linked for subscription search, printing, and St. Charles criminal e-filing.
| Portal Field | Type | Required | Notes |
|---|---|---|---|
| Parish | Dropdown | Likely yes | Choose St. Charles when using parish search. |
| Search category | Module or tab | Depends on task | Statewide Portal, Parish Search, and eClerks Alert are described. |
| Land records, marriage, civil information | Portal modules | Depends on task | These categories are described in eClerks statewide material. |
| Account or subscription | Login/payment | Depends on action | Images and printing may require subscription features. |
| ClerkConnect login | Username/password | Yes for account features | Criminal e-filing instructions require sign-in or account creation. |
The image from the Clerk public records search page shows the local starting point for online Clerk record searches.
Start there before moving to statewide or subscription tools, because it is the Clerk's current routing page.
St. Charles Parish Clerk Access Rules
Louisiana Public Records Law applies to public records unless a specific restriction controls. The parish's own public-records page separates parish-government records from court and vital records, and it directs court and vital-record seekers to the Clerk. If a record is immediately available, access is generally during regular office hours. If it is in active use or unavailable, Louisiana law includes a timing process for later availability.
The image from La. R.S. 44:33 supports the public-records timing rule used when a custodian cannot immediately present a record.
That timing rule does not override sealed, juvenile, adoption, protected, or otherwise confidential court records.
St. Charles Parish Clerk Online Filing
The Clerk criminal/traffic page links criminal e-filing and a request-for-new-court-date PDF. The criminal e-filing instructions say users sign into ClerkConnect and create an account if needed. Online filing should not be confused with a public search. E-filing is for filing documents into cases, while eVault/eClerks and Clerk public search links are used to locate records or images where public access exists.
For case-file questions beyond the Clerk's office, the District Court page explains how the 29th JDC divisions handle the trial-court side of St. Charles Parish cases. For marriage, divorce, probate, and land copies, the Clerk remains the records custodian.